Regarding the issuance of various certificates
(For Graduate Schools graduates)

Certificate type, fee, and processing time

*For information on issuing other certificates, please inquire at the counter.

*Please note that this may vary slightly depending on the situation at the service counter. We recommend applying well in advance.

How to apply for a certificate

(1) Application at the counter

Required documents

Please submit the following required documents to the reception desk.

①Application form

Please pay the certificate fee and print out the application form at the "Automatic Certificate Issuing Machine" located on the 2nd floor of the lecture building Itsutsubashi Campus.
Afterward, please fill in the required information such as your name and graduation year on the "Application Form" and submit it to the counter.

② Identification card

For identity verification purposes, you will be required to present a government-issued identification document (such as a driver's license, health insurance card, My Number card, or passport).

Reception desk

Reception location	Graduate Schools Division 〒984-8588 3-1 Shimizu-koji, Wakabayashi-ku, Sendai City
Reception date and time	Monday to Friday (closed on Saturdays, Sundays, national holidays, substitute holidays, and university-designated holidays) 8:30 AM - 4:30 PM *The hall will be closed during the worship service (10:15-10:45). Please wait until the service is finished. *The operating hours for the "Automatic Certificate Issuing Machine" are as follows: regular weekdays (8:30-17:00), the last weekday of the month and year (8:30-16:00), and the first weekday of the new year (9:30-17:00). University academic calendar *Please note that office hours and opening days will change during the university's spring, summer, and winter breaks. Notice Regarding Office Hours for the Summer 2026 Fiscal Year (August 13th - September 13th) (PDF: 124KB)
Contact information	TEL: 022-354-8202 (Graduate Schools Division) E-mail: daigakuin@g.tohoku-gakuin.ac.jp

• *Please note that there is no parking available. Please use public transportation or nearby parking facilities.

(2) Application by mail

Required documents

Please send the following four items in an envelope.

① Download the "Certificate Issuance Application Form" or any other paper with the following required information filled in (if you cannot download it)

Certificate Issuance Application Form (For Graduates) (PDF: 128KB)

• Years of enrollment and completion
• Name of graduate school/major completed
• Name (phonetic spelling)
• Student ID number (please fill in if you remember it)
• Date of birth (please write in Western calendar year)
• Return address and postal code
• Please provide a contact phone number (such as a mobile number where you can be reached during the day).
• Required types and number of certificates
• Whether or not strict sealing (invalid if opened) is required/not required
• Express delivery requested (yes/no)

② A copy of an identification document issued by a public institution (driver's license, health insurance card, My Number card, etc.)

This information will not be used for any purpose other than verifying your identity when issuing certificates. After verification, it will be responsibly disposed of.

③ Certificate fee and return postage

• Please enclose stamps for the certificate fee and return postage (see below). (We cannot accept cash payments as it is not possible to send cash by regular mail.) Please enclose the stamps for the certificate fee and the stamps for the return postage separately.

1. Certificate fee (payable by postage stamps)
   
   • *Please see the "Certificate Type, Fee, and Issuance Time" section above for details on fees.
3. Return postage (paid by stamps)
   guideline　
   

   *If you require express delivery, please pay an additional 300 yen.

   Standard (not sealed)			Strictly sealed
   1-7 pieces (up to 50g)	110 yen	fixed form	1-4 pieces (up to 50g)	110 yen	fixed form
   8-16 pieces (up to 100g)	180 yen	Non-standard size	5-8 pieces (up to 100g)	180 yen	Non-standard size

5. Please enclose the total amount in stamps.

   *Please enclose the stamps for the certificate fee and the stamps for the return postage separately.

④ Self-addressed stamped envelope

Please write the recipient's address and name on a standard/long envelope (12cm x 23.5cm). If you are applying for a large number of documents, please use a non-standard envelope. Also, if the certificate is in English and requires sealing, please use a non-standard envelope.

Shipping address

address	〒984-8588 3-1 Shimizu-koji, Wakabayashi-ku, Sendai City, Miyagi Prefecture
address	Tohoku Gakuin University To: Graduate Schools Division, Academic Affairs Department

• *Please note that even in urgent cases, applications cannot be made by phone, fax, or email due to identity verification and payment processing requirements.
• *Please note that the name printed on your certificate is based on your information at the time of graduation. We cannot change your name on the certificate.
• *If you wish to have someone apply for and receive the documents on your behalf, both in-person and by mail applications will require the following three documents: (1) a power of attorney (PDF: 51KB) (the format is optional, but the applicant's signature and seal are required), (2) a copy of the applicant's driver's license, health insurance card, or My Number Card, and (3) presentation of the agent's (authorized person's) driver's license, health insurance card, or My Number Card (please enclose a copy if applying by mail).
• *If you reside overseas and wish to obtain a certificate, please pay the fee and return postage using Japanese postage stamps, preferably through an acquaintance in Japan. If this is not possible, please send the total amount of the certificate fee and postage using International Reply Coupons (IRCs, equivalent to 160 yen each). Please note that we cannot send certificates electronically.