Regarding the issuance of various certificates
(For undergraduate graduates)

Certificate type, fee, and processing time

The types of certificates, the issuance fee per certificate, and the estimated number of days from the time of application to issuance after the university has completed the application process are as follows.

*1: The number of days required to issue graduation certificates and academic transcripts varies depending on the year of graduation. Please refer to the following for details.

• *2: If applying by mail, please consider the time it takes for the application to arrive at the university and the time it takes to arrive at the recipient's address.
• *3: The number of days until issuance may vary slightly depending on the situation at the counter. In particular, if there are any deficiencies in the documents, it may take significantly longer than the estimated period. We ask for your understanding and cooperation in applying with sufficient time in advance.
• *4: At this university, the name printed on the certificate is based on the data at the time of graduation. Please note that it is not possible to change the name when issuing a new certificate.
• *5: The issuance of "Surveying Certificates" will end on January 16, 2026 (Friday).
  For applications to register as a Surveying Assistant or Surveying Engineer, please obtain a "Transcript of Academic Records" and a "Certificate of Graduation" and submit them to the Geospatial Information Authority of Japan.
• *6: For those who graduated from Department of Information Technology in March 2025 or later and are applying for a "First-Class Land Mobile Radio Operator" or "Third-Class Maritime Mobile Radio Operator" license, in addition to your "Graduation Certificate" and "Academic Transcript," you will need to attach a "Certificate of Course Completion." Please contact the Academic Affairs Office (Qualifications and Teacher Training Program Section) at the Tsuchitoi Campus for more information.
• *7: For other certificate issuances, please inquire at the counter.

How to apply for a certificate

Applications for certificates are accepted in two ways: (1) in person at the counter, and (2) by mail. Please note that even in urgent cases, applications cannot be made by phone, fax, or email due to identity verification and payment processing requirements.

(1) When applying at the counter

Required documents

Please submit the following required documents to the reception desk.

①Application form

Please pay the certificate fee and print out the application form at the "Automatic Certificate Issuing Machine" located on each campus.
Afterward, please fill in the required information such as your name and graduation year on the "Application Form" and submit it to the counter.

② Identification card

For identity verification purposes, you will be required to present a government-issued identification document (such as a driver's license, health insurance card, My Number card, or passport).

Reception desk

Reception location	Tsuchitoi Campus Academic Affairs Office (Building 8, 2nd Floor) 980-8511 1-3-1 Tsuchitoi, Aoba-ku, Sendai City Gobashi Campus Academic Affairs Office (Lecture Building, 2nd Floor) 〒984-8588 3-1 Shimizu-koji, Wakabayashi-ku, Sendai City *Please note that the only certificates that can be issued at the Gobashi Campus are graduation certificates (in Japanese and English) and academic transcripts (in Japanese and English) for undergraduate graduates from March 1997 (Heisei 9) onwards. For graduates from March 1996 (Heisei 8) or earlier, and for certificates other than graduation certificates and academic transcripts, applications and issuance will be handled at the Tsuchitoi Campus.
Reception date and time	Monday to Friday (closed on Saturdays, Sundays, national holidays, substitute holidays, and university-designated holidays) 8:30 AM - 4:30 PM *The hall will be closed during the worship service (10:15-10:45). Please wait until the service is finished. *The operating hours for the "Automatic Certificate Issuing Machine" are as follows: regular weekdays (8:30-17:00), the last weekday of the month and year (8:30-16:00), and the first weekday of the new year (9:30-17:00). University academic calendar *Please note that office hours and opening days will change during the university's spring, summer, and winter breaks. Notice Regarding Office Hours for the Summer 2026 Fiscal Year (August 13th - September 13th) (PDF: 124KB)
Contact information	022-264-6451（土樋キャンパス教務課）
E-mail	shikaku@g.tohoku-gakuin.ac.jp

Precautions

• Neither campus has its own parking facilities. Please use public transportation or nearby parking lots.
• If you wish to receive a certificate by mail that cannot be issued on the same day, please bring a self-addressed stamped envelope.

(2) If applying by mail

Required documents

Please send the following four items in an envelope.

① Download the "Certificate Issuance Application Form" or any other form of paper with the following required information filled in.

Certificate Issuance Application Form (For Graduates and Postgraduates) (PDF: 169KB)

*If you are unable to download the form, please provide the following required information on a separate sheet of paper.

• Years of enrollment and graduation
• Name of graduating faculty/department
• Name (phonetic spelling)
• Student ID number (please fill in if you remember it)
• Date of birth (please write in Western calendar year)
• Return address and postal code
• ​Please provide a contact phone number (such as a mobile number where you can be reached during the day).
• Required types and number of certificates
• Whether or not strict sealing (invalid if opened) is required/not required

② A copy of an identification document issued by a public institution (driver's license, health insurance card, My Number card, etc.)

The copy of your identification document that you have sent us will not be used for any purpose other than verifying your identity when issuing the certificate. After verification, we will dispose of it responsibly.

③ Certificate issuance fee and return postage

• Please enclose stamps for the certificate fee and return postage (see below). (We cannot accept cash payments as it is not possible to send cash by regular mail.) Please enclose the stamps for the certificate fee and the stamps for the return postage separately.

1. Certificate fee (payable by postage stamps)
   
   • *Please see "Certificate Type, Fee, and Issuance Time" above for details on fees.
3. Return postage (paid by stamps)
   guideline　
   

   *If you require express delivery, please pay an additional 300 yen.

   Standard (not sealed)			Strictly sealed
   1-7 pieces (up to 50g)	110 yen	fixed form	1-4 pieces (up to 50g)	110 yen	fixed form
   8-16 pieces (up to 100g)	180 yen	Non-standard size	5-8 pieces (up to 100g)	180 yen	Non-standard size

5. Please enclose the total amount in stamps.

   *Please enclose the stamps for the certificate fee and the stamps for the return postage separately.

④ Self-addressed stamped envelope

Please write the recipient's address and name on a standard/long envelope (12cm x 23.5cm). If you are applying for a large number of documents, please use a non-standard envelope. Also, if the certificate is in English and requires sealing, please use a non-standard envelope.

Shipping address

address	980-8511 1-3-1 Tsuchitoi, Aoba-ku, Sendai City
address	Tohoku Gakuin University To: Academic Affairs Section, Qualifications Division, Academic Affairs Department

Other necessary information and points to note

If an agent wishes to apply for and receive the item

If you wish to have someone apply for and receive the documents on your behalf, the following documents will also be required for both in-person and mail-in applications.

1. Power of attorney (PDF:51KB)
   (The format is optional, but the applicant's signature and seal are required.)
2. A copy of the applicant's driver's license, health insurance card, or My Number Card.
3. The agent (authorized person) must present one of the following: driver's license, health insurance card, or My Number Card (if applying by mail, please enclose a copy).

If you live overseas and wish to have a certificate issued

• If you live overseas, please pay the fees and return postage using Japanese postage stamps, preferably through an acquaintance in Japan. If this is not possible, please send the total amount of the certificate fee and postage using International Reply Coupons (IRCs, equivalent to 160 yen each).
• Please note that we cannot send certificates as electronic data.